Meeting Room Request

Please be aware that the meeting room allocation will not be done before August 2013 and no offers/confirmations will be sent out before then. We kindly ask you to read the information below carefully, before proceeding to the meeting room request form via the link at the bottom of this page.

Meeting room facilities

The organiser offers various meeting rooms within the ExCeL London. They differ in size and location.

Please note that the allocation of meeting rooms will be done according to availability and suitability of the individual meetings. Individual requests will be considered wherever possible. 

Set-up styles

Most meeting rooms can be set-up in the following styles:

U-Shape
Boardroom

 

Classroom
Theatre

 

Additional charges for set-up changes may apply.
Please note that not all seating request can be accommodated.

Technical equipment

Various options for technical installations will be available for rent in your meeting room.
Please indicate your technical requirements with your meeting room request.
Technical equipment is not included in the room rental fee.

Catering

Once you have received a confirmation for your room booking, you can place your catering order directly with the following catering service:

ExCeL London
Sarah Cook, Sales and Events Manager
sarah.cook@compass-group.co.uk
Tel +44 (0) 2070694116
Fax +44 (0) 2070694101

Please note that catering can only be ordered AFTER you have received your room booking confirmation.

Access times

The official congress opening hours are 07.30 – 19.30. If you require access to your meeting room outside of these times, please contact the administrative secretariat. Early or late access can be arranged but is subject to an additional fee.

Prices

Room rental prices depend on the size of the room. We will considers the details of your room needs in our allocation and will send you an offer in August 2013.

Rules and Regulations

The following rules and regulations apply for any meeting being held during ILC 2014:

  • Companies or other organisations wishing to hold a meeting either during or immediately prior/after the congress must inform the Administrative Secretariat (Congrex Switzerland Ltd). This applies to meetings held in the congress venue as well as any other venue within the host city.
  • Only closed meetings (e.g. “company internal” or “on invitation only”) are allowed.
  • In particular company sponsored symposia open to any participant are not allowed; with the exception of the official “Satellite Symposia” which are part of the congress programme.
  • No social events are allowed in parallel to the ILC scientific programme and the poster sessions.